The 51st CHHMA Annual General Meeting, originally scheduled for April 23rd at the CHSI facility in Mississauga, will now be held online on Tuesday, June 2nd at 9:00 a.m. via Zoom.  

Any CHHMA member is able to join the meeting although only specified voting members, alternate voting members or a specified proxy board member will be able to participate in votes taken during the meeting.

The Annual General Meeting provides an opportunity for the association’s executive team to review the financials from last year, review upcoming plans and new programs as well as take votes for board of director positions.  

The Zoom Meeting login invite will be sent out closer to the meeting date.

Although there is one open board position, the 2020 Nominating Committee is not recommending any candidate for election at this year’s Annual General Meeting.

However, representatives from member companies not included in the recommendations of the Nominating Committee may offer themselves for election in accordance with Bylaw 13.3., which reads:

“Other members eligible to hold office as provided for in paragraph 6.5 may be nominated for election at the Annual General Meeting, provided that a written request thereof is received from five (5) Full Members, or their duly appointed representatives, and is in the hands of the Secretary-Treasurer in time to be sent to each Full Member five (5) days before the date of the Annual General Meeting.”

In addition, voting members who cannot participate in the meeting, can appoint a proxy according to Bylaw 16.4, which reads:

“At an annual or special general meeting, fifteen (15) percent of the duly appointed representatives of Full Members, present in person or their proxies at the meeting, shall constitute a quorum.

Voting by proxy shall be permitted, in the case of the AGM and special general meetings, when written notification is given to the CHHMA President at least 48 hours prior to the meeting. The proxy must name one member of the Board as their proxy, and at said meeting, the proxy shall be honoured in accordance with the terms of the proxy or, in the absence of any such terms, at the discretion of the proxy named. A proxy form will be distributed to Full Members by the CHHMA at least 15 days prior to a meeting.

To participate in the AGM, please send in your proxy form to Pam Winter at or click here to register.

To contact the Secretary-Treasurer, or for further information on the CHHMA’s AGM call Michael Jorgenson at (416) 282-0022 ext 134 or email